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TITLE: Office Manager
LOCATION: Acton
ROLE/RESPONSIBILITY Reporting to the CFO, the Office Manager will provide administrative support, which will include but is not limited to the following: meeting & greeting visitors, maintaining files, scheduling appointments and meetings, booking travel, producing correspondence, overseeing daily operation of the office, maintaining financial and banking records, processing payroll, purchasing office supplies and support for various marketing communication activities. This individual must be familiar with standard office concepts, practices, and procedures.
REQUIRED SKILLS Supports the executive management team, currently the CEO, CFO, Vice President of Marketing and Vice President of Engineering. Organizes and schedules board of directors meetings, prepares presentations, maintains on-line calendars, makes travel arrangements and tracks payment of expenses and other reimbursements. Prepares and processes the company bi-monthly payroll. Manages the accounts payable function, including preparing purchase orders and processing vendor invoices through to payment. Manages marketing materials and assists with tracking and reporting lead generation activity, webinars and event management. Provides overall administrative support for the company. This includes, but is not limited to: meeting and greeting visitors, answering the main office phone, responding to general inquiries, working with clients, vendors, and applicants, collecting, sorting and distributing incoming and outgoing mail, and planning, scheduling and coordinating company meetings and events. Maintains office supply inventory and ensures office equipment is running properly, stocks kitchen and arranges and coordinates food for a variety of company meetings.
DESIRED CHARACTERISTICS Ability to work in a fast paced start-up environment. Self motivated and proven ability to work within a team environment. Proofing and grammatical review skills highly desired. Interpersonal agility and a sense of humor in business situations desirable.
EDUCATION/EXPERIENCE B.S. required or equivalent and 5+ years of relevant experience. Proven knowledge of standard office management concepts, practices, and procedures. Must be computer literate; familiar with PCs and PC applications, i.e. e-mail, Microsoft Office (Word, Excel & PowerPoint), for preparing word documents, spreadsheets and presentations. Must have working knowledge of payroll and accounts payable processes, along with bookkeeping and/or general accounting skills. Strong organizational, communication and interpersonal skills are required. Professional demeanor; ability to prioritize and execute multiple projects with simultaneous deadlines; work independently and possess strong follow-up skills. Exercise professional judgment, discretion and confidentiality regarding sensitive issues.
ABOUT THE COMPANY Founded in 2004, Tervela delivers the next-generation communications infrastructure – the message network – designed and engineered to exceed the information dissemination and processing requirements of the world’s most demanding financial services institutions. Addressing the challenges of market volume, volatility, and visibility, Tervela invented the message switch to enable investment banks, hedge funds, exchanges, and other data-intensive organizations to deliver consistent, outstanding, and predictable performance – even in the most demanding market conditions. The company is funded by Goldman Sachs, Sigma Partners, Acartha Group and North Hill Ventures.
If you are interested in being part of our exciting dynamic team please forward your resume to resumes@tervela.com
Note: No Agency referrals are being accepted at this time.
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